A Schedule of Condition records the state of a property at a defined date. In a commercial lease, it can provide evidence relevant to repairing obligations when properly linked to the lease. It may also record neighbouring property before construction works.
Define the purpose before surveying
The scope should identify the property, areas included, level of detail and how the schedule will be used. A lease schedule is different from a condition survey that provides repair recommendations.
Record condition consistently
Written observations, dated photographs and location references should allow a reader to identify the element and defect later. Concealed areas and access restrictions must be stated. Broad descriptions without adequate photographs can create ambiguity.
Connect the record to the documents
Solicitors should address incorporation into the lease or other legal document. The surveyor supplies the technical record and can advise on observed condition, while legal interpretation remains with the relevant advisers.
Questions clients ask
Is a Schedule of Condition the same as a Building Survey?
No. A schedule primarily records condition at a point in time. A Building Survey evaluates condition, risk and recommended action.
Who should commission it?
A landlord, tenant, owner or project team may commission the record, depending on the purpose and agreed documentation.
Can it be prepared after the lease starts?
A later record can still describe the property then, but it cannot recreate condition at an earlier date with the same evidential value.
Inspection scope and conclusions depend on the property, access and information available. Inspec can advise on an appropriate appointment for the specific building.
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